Privacy Policy

"User" a person who uses and/or access computer Software and/or material via the www.anaprop.co.za website;

"www.anaprop.co.za" This Website, its sponsors, affiliates and creators;

"Data" means any data (including Personal Information) provided to www.anaprop.co.za by a User;

"Personal Information" Including but not limited any Data or information about an identifiable User, including an email address;

INTRODUCTION

www.anaprop.co.za respects the privacy of each User. www.anaprop.co.za has established this Privacy Policy to explain how Data is collected by www.anaprop.co.za, and how this Data is used and disclosed. www.anaprop.co.za may process (collect, use or disclose) Personal Information only as described in this Privacy Policy.

In this agreement unless it appears to the contrary, the singular shall include the plural and visa versa, any reference to any gender shall also includes the opposite gender and any reference to a natural person, shall include legal person and visa versa.

COLLECTION

Collection on registration. Once a User registers with www.anaprop.co.za, a User is not anonymous to www.anaprop.co.za. When registering, each User provides Data, which includes an ID, a password, and an email address. To combat online fraud, www.anaprop.co.za may also record the IP address of a User when adding Data. In addition, a User may provide necessary Personal Information to process a credit card payment, including a billing address.

Decline to share. A User can decline to share Personal Information with www.anaprop.co.za by not registering with www.anaprop.co.za.

Children. www.anaprop.co.za does not intentionally gather Personal Information about visitors who are under the age of 13.

Collection from browser. www.anaprop.co.za automatically receives and records information on www.anaprop.co.za's server logs from the browser of a User, including an IP address, www.anaprop.co.za cookie information, and the page requested. Each User should be aware that other web sites visited before entering the web site might place Personal Information within a URL of a User during a visit to it, and www.anaprop.co.za has no control over such web sites. Accordingly, a subsequent web site that collects URL information may log some Personal Information.

USE

Messages and updates. www.anaprop.co.za may send to a User administrative messages and email updates regarding its account, the web site, or its Goods or Services. In some cases, www.anaprop.co.za may also send a User primarily promotional messages. A User can choose to opt-out of promotional messages.

Cookies. Personal Information may be used to improve the web site. www.anaprop.co.za may use cookies to save the IDs and session validators of a User on its browsers and hard drives, and may use cookies to provide a tailored web site. IP addresses also help www.anaprop.co.za to diagnose problems with and to administer the web site.

Targeted content. While a User is logged into the web site, www.anaprop.co.za may display targeted adverts and other relevant information based on the Data. In a completely automated process, computers process the Data and match it to adverts or related information. Natural persons do not read Data to target adverts or other information without consent. www.anaprop.co.za never shares Personal Information with any advertiser, unless a User specifically asks www.anaprop.co.za to do so. Advertisers receive a record of the total number of impressions and clicks for each advert. They do not receive any Personal Information. If a User clicks on an advert, www.anaprop.co.za may send a referring URL to the advertiser's site identifying that a User is visiting from the web site. www.anaprop.co.za does not send Personal Information to advertisers with the referring URL. Once a User is on the advertiser's site however, the advertiser may collect Personal Information.

DISCLOSURE

No selling. www.anaprop.co.za will not sell, share, or distribute Personal Information. No Personal Information may be disclosed to anyone except as provided in this Privacy Policy.

Marketing purposes. www.anaprop.co.za may disclose aggregate statistics (information about the user population in general terms) about the Data to advertisers or business partners for marketing purposes.

Third party supplier or agents. www.anaprop.co.za may need to provide Data to a third party supplier to supply or provide specific Goods or Services to a User (such as hosting services, support services, shipping services, or payment processing). Each third party supplier is required to only disclose or use the Data to supply or provide the specific Goods or Services requested.

Law enforcement. www.anaprop.co.za may disclose Data if required: by a subpoena or other judicial or administrative order by law; to protect the safety of any individual or the general public; to prevent violation of the Agreement, or the rights of www.anaprop.co.za or any third party. An IP address may be disclosed to a third party: if the law or a legal process requires it; to protect the rights or property of www.anaprop.co.za, a User, or the general public.

Affiliates. www.anaprop.co.za may share Data with an Affiliate, in which case www.anaprop.co.za will seek to require the Affiliates to honour this Privacy Policy.

Change of ownership. If www.anaprop.co.za undergoes a change in ownership, or a merger with, acquisition by, or sale of assets to, another entity, www.anaprop.co.za may assign its rights to the Data it processes to a successor, purchaser, or separate entity. www.anaprop.co.za will notify each User of the transfer and the User may choose to modify its Personal Data at that time. If a User is concerned about its Data migrating to a new owner, the User may deactivate or delete its account.

Employees. www.anaprop.co.za may need to disclose Data to its employees that require the Data to do their jobs.

Abuse. www.anaprop.co.za may disclose Data to designated third parties to resolve or investigate abuse complaints. www.anaprop.co.za may release Data to assist in attempting to block an abusive User or complain to its Internet Service Provider of an abusive User.

SECURITY OF DATA

www.anaprop.co.za uses some of the most advanced security measures to protect the Data under its control. All Data is safe, secure, and available only to the User and those to whom User has granted permissions. In addition, the web site is hosted in a secure server environment that uses a firewall and other advanced security measures to prevent interference or access from outside intruders.

USERNAME AND PASSWORD

During the registration process, www.anaprop.co.za will provide User with a username and password. It is the responsibility of each User to maintain the confidentiality and security of their password.

UPDATING OR REMOVING

A User may choose to correct or update the Data they have submitted to www.anaprop.co.za, by going to their account. To remove any Data from the active database of www.anaprop.co.za, a User may deactivate or delete their account. Even if a User updates or removes their Data from www.anaprop.co.za's live database, Data may be retained in www.anaprop.co.za's backup files and archives.

UNAUTHORISED USE

Any unauthorised use of www.anaprop.co.za information systems is a violation of the Agreement and certain laws, including the section 86 of the ECT Act. Such violations may subject the person to civil and criminal penalties.

INTERCEPT AND MONITOR

www.anaprop.co.za may intercept, monitor, block, filter, read, delete, and disclose any communication over its information system.

LIMITATION

www.anaprop.co.za is not responsible for, gives no warranties, nor makes any representations in respect of the privacy policies or practices of linked or any third party web sites.

INTERNATIONAL USERS

www.anaprop.co.za may transmit or transfer Personal Information outside the resident jurisdiction of the User and therefore across borders. Personal Information may be stored on servers located in Germany where laws protecting Personal Information may not be as stringent as the laws in the jurisdiction of the User. Personal Information may be processed by www.anaprop.co.za in the country where it was collected as well as other countries (including Germany) where laws regarding processing of Personal Information may be less stringent.

ACCESS TO INFORMATION ACT

MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT NO.2 OF 2000 ('the Act') FOR SOUTHERN PALACE INVESTMENTS 108 (PTY) LTD t/a ANAPROP PROPERTY MANAGEMENT ("ANAPROP")

PART I

Company Name:

SOUTHERN PALACE INVESTMENTS (Pty) Ltd
Reg. No. 2004/017248/07

Physical Address:

Centre Management Offices
Mall @ Reds
Cnr Rooihuiskraal & Hendrik Verwoerd Drive
Rooihuiskraal
Centurion

Postal Address:

PO Box 569
Wierda Park
0149

Head Office:

Centre Management Offices
Mall @ Reds
Cnr Rooihuiskraal & Hendrik Verwoerd Drive
Rooihuiskraal
Centurion

Managing Director: K Anastasiadis
Responsible person for Information requests: P Scholtz

Telephone No: +27 12 656 8957
Fax No: +27 12 656 8959
E-mail: pieter@anaprop.co.za

PART II

A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by the PAIA. It is available in all of the official languages.

The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown and on its website at www.sahrc.org.za.

Queries can be directed to:

The South African Human Rights Commission:
PAIA Unit, The Research and Documentation Department
Postal Address:
Private Bag 2700
Houghton
2041
Telephone No: +27 11 484 8300
Fax No: +27 11 484 0582
E-mail: PAIA@sahrc.co.za

PART III

This guide has been completed by Anaprop Property Management.

NO RECORDS GENERATED BY ANAPROP PROPERTY MANAGEMENT ARE AVAILABLE AUTOMATICALLY BUT ONLY ON REQUEST
(Applicable to Parts IV & V)

PART IV

Records are kept in accordance with such other legislation as is applicable to Anaprop Property Management, which includes but is not limited to, the following legislation:
Labor Relations Act 66 of 1995
Employment Equity Act 55 of 1998
Basic Conditions of Employment Act 75 of 1997
Compensation for Occupational Injuries and Disease Act 130 of 1993
Financial Intelligence Centre Act, 2001
Unfair Business Practices Act, 1988
Companies Act 71 of 2008
Unemployment Insurance Act 63 of 2001
Income Tax Act 58 of 1962
Skills Development Act 9 of 1999
Value Added Tax Act 89 of 1991
The Local Government Municipal Property Rates Act 6 of 2004
Promotion of Equality and Prevention of Unfair Discrimination Act 4 of 2000
Promotion of Administration Justice Act 3 of 2000


PART V

Subjects and Categories of Records held by Anaprop Property Management

Companies Act Records:

Memorandum of Incorporation
Records relating to the appointment of directors/auditors/secretary/public and other officers
Securities Register

Financial Records:

Reports to annual meetings & annual financial statements
Notices and minutes of annual general meetings
Accounting records
Asset Register
Invoices

Income Tax Records:

Records of payments made to SARS on behalf of employees
All other statutory compliances: VAT, Regional services levies, Skills development & levy, UIFContributions, Workmen's Compensation

Personal Documents and Records:

Employment equity plan
Disciplinary records
Disciplinary Code
Personnel records

Other categories of records kept include but is not limited to:

Marketing
Client care
Company organizational structure
Company secretarial

The request Procedure

Form of Request

The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)]

The requester must provide sufficient detail on the request form to enable the head of the body to identify the record and the requester. The requester should also indicate which form of access is required and specify a postal address or fax number in the Republic. The requester should also indicate if, in addition to a written reply, if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c) and (e)]

The requester must identify the right that is sought to be exercised OR protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)]

If a request is made on behalf of another person, the requester must submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)]

If the request for access is refused the requester may lodge an application with a court against the refusal of the request within 14 days after the request for access to the record had been refused. For specifics regarding the complaint procedure please consult the Human Rights Commission at the aforementioned contact details [s 56(3)(c)]

Fees

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Furthermore, A requester who holds a beneficial interest in any securities issued by ANAPROP PROPERTY MANAGEMENT has the right to inspect and copy without any charge the information contained in the record. Every other requester, must pay the request fee of R 50.00 at the management agent of the company.

After the head of the body has made a decision on the request, the requester will be notified in the required form. If the request is granted then a further access fee must be paid for the reproduction and for the search and preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)]

PART VI

The Minister of Justice and Constitutional Development has not yet made any regulations regarding any changes in fees.

PART VII

This manual is available for inspection by the general public upon request, during office hours and free of charge, at the management agent of the company.

PART VIII

The forms and fee structure prescribed under the Act are available at the website of the Department of Justice and Constitutional Development (www.doj.gov.za), under "Regulations" section.

Click here to view PAIA Fees

Click here to view the PAIA form

ENQUIRIES

If anyone has any questions or concerns arising from this Privacy Policy or the way in which www.anaprop.co.za handles Personal Information, please contact the webmaster of www.anaprop.co.za.